Job Safety Analysis (JSA)

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The JSA window in view mode

JSA

What is a JSA

A Job Safety Analysis is known as a  JSA, JSEA (Job Safety & Environmental Analysis, JHA (Job Hazard Analysis) along with a few other names.

The purpose of a Job Safety Analysis is to assess a job or task and find any issues or hazards that require attention BEFORE commencing work.

A Safe Work Method Statement (SWMS), a Risk Assessment or an Operating Procedure may already be in place for the overall job but the JSA helps the worker identify problems “at the coal face” or actually on the worksite that other assessments cannot identify.

A JSA can be easily generated using Simple WorkSafe.
Each JSA is automatically attached to the job it relates to, the location of the job,  and each worker carrying out the job.

A worker can easily identify potential hazards, assess the risk and implement control measures.

Viewing JSA’s

To access the Job Safety Analysis’ (JSAs)  go to “Risk” on the menu bar then choose “JSA”.

On the single applications, you’ll find JSA’s on the menu bar.

If you are a manager or a supervisor you’ll see a list of all the JSAs. If you are a worker you’ll see all the JSAs that you have created.

If a JSA has not been authorised it will display a red cross. A green check will display for all authorised JSAs.

Managers and Supervisors can filter out all unauthorised by using the advanced search. (see filtering here under the Getting Around section)

Authorised JSA

Press anywhere in a record or choose an option from the three dots to view the complete details.

See all the JSA linked to jobs by going to the Jobs register. All JSAs are automatically linked to the relevant job.

You can see all the JSA linked to workers by going to the Workers register.

Press the “Edit” button on the viewing page to edit the JSA. This is NOT available after the JSA has been signed.

The supervisor can mark the JSA as authorised to commence work and sign the JSA.

Creating a JSA

There are three places where you can create a new JSA depending on the program and the role you have.

  • Supervisor/Manager – Under “Risk” on the menu bar choose JSA
  • Worker – From the “My Health & Safety” icon on the home page and then choose “My JSA”
  • On the single application Job Safety Analysis (Supervisor) or “My JSA” (Worker) on the menu bar. Choose “JSAs I created”

Click the “+” symbol in the bottom right corner to start a new JSA.

Now enter the details in each of the fields. Use the footer notes or, by hovering over a field, a tooltip will appear for guidance as what needs to be entered.

Job Name – The job name is site-specific.  If you have a role of  Manager / Supervisor you will be able to create a job “on the run”. A Worker role won’t be able to, and will only be able to choose a job off the list from the site they have chosen.

The JSA will record the location at which it was generated and the location at which it was updated. This may vary when generating a JSA from a desktop PC.

Workers Involved – Select the workers who are associated with this JSA from the drop-down list.

Once the general details have been completed press “Save” to move to the next step in the process.

A JSA under a Worker Role – note: no option to create a job

Create a JSA

Task, Hazard, Risk and Controls

The JSA has all the general details and now is the time to add the Tasks, Hazards, Risk and Controls for each of the tasks associated with the JSA.

Scroll down the record to the Task, Hazards, Risk and Controls and click on the “+ NEW” button

Adding Tasks to a JSA

Now enter the details in each of the fields. Use the footer notes or, by hovering over a field, a tooltip will appear for guidance as what needs to be entered.

Step Order – This is where you assign the order of the steps e.g. 1. NOTE; If you miss a step don’t worry. Just assign a decimal point e.g. 1.01 and the task will automatically fall into sequence.

Hazards – The Hazards section is where we identify any potential hazards relating to each task. We then assess the risk of each hazard. The risk is the likelihood of the hazard occurring and the consequences if it does. The Risk will be automatically assigned from your selections.

To help with this, you can open a Risk Matrix by clicking on the icon on the page.

Risk Matrix Icon

Controls – Controls are the measures we need to implement to either eliminate the hazard or reduce its risk. We need to do this for each of the hazards we’ve identified.

Deciding on suitable control measures is much more simple if you use the Hierarchy of Controls matrix. You can open this from the icon in the header of this form.

Residual Risk / Residual Consequences – Choose from the drop-down list the likelihood of this hazard occurring AFTER controls are in place and what would be the consequences if it did. The Residual Risk will be automatically be assigned from your selections

Click the “Save and New” button to continue adding in tasks, the hazards associated with the task and the control measures you will be implementing.

Once all the steps are in click the “Save” button.

Workers Acknowledgments

All workers involved in a job for which a JSA has been generated should be added to the JSA and then sign that they:

  • understand the hazards and the risks arising from the work
  • understand and implement the risk controls in a JSA

At this step, each of the workers involved with this JSA can log in as per their own username and password from their own devices, read over the JSA and if happy, sign and date the JSA.

Workers Login:

For a worker to sign a JSA they’re involved in they must first read over the JSA and;

  • understand the hazards and the risks arising from the work
  • understand and implement the risk controls in a JSA
  • know what to do if the work is not being conducted in accordance with the JSA.

They do this by going to:

  1. Full Management System: “My Health & Safety” then select “My JSA” then “JSAs I Am Involved In”. Find the relevant JSA, open the record, then click on the arrow beside the JSA name to be taken to the JSA. Read over it and then click the “+ NEW” button at “Workers Acknowledgment” section to sign that you have read, understood and agree to observe the JSA.

2. Single Application: “My JSA” then “JSAs I Am Involved In” find the relevant JSA, open the record, then click on the arrow beside the JSA name to be taken to the JSA. Read over it and then click the “+ NEW” button at “Workers Acknowledgment” section to sign that you have read, understood and agree to observe the JSA.

Choose the JSA category – on single program

JSA list

Duplicating a JSA

A really handy tool on Simple WorkSafe is the Duplicate button.

Using this enables you to duplicate a JSA any number of times and simple edit it where required.

This tool saves countless hours of creating multiple JSA’s for similar jobs.

Hover over the JSA record you wish to duplicate when the 3 dots appear, choose “Duplicate”, or open a record and select “Duplicate JSA” at the bottom of the page

Duplicate a JSA
Duplicating a JSA

You’ll notice all the same information except for a couple of fields, being dates, Asset or Chemicals safe and signatures.

The workers will need to sign and date the form once they have re-read and understood the document.

Authorising a JSA

A Supervisor can easily see all the JSA’s that require a supervisor’s signature by looking for the “red cross”.

To authorise a JSA you would click into the record, read over the JSA to see that the worker has thought through the job process, highlighted all the hazards and implemented controls to keep themselves safe.

If you believe the worker has correctly done this click “Edit” at the bottom of the page.

Supervisor Authorisation: Change the authorisation to “You are now authorised to carry out this task” and then sign the record by mouse, stylus pen or your finger on a touch device.

Click “Save”

Printing Reports

There are a number of reports that can be printed.

Lists reports are lists of records such as a list of all the JSA’s on the application.

Detail reports are reports that contain all details of a particular record.

Reports are available in PDF, MS Word, MS Excel and image formats.

List reports are available by pressing the Report button on the header of the list.

Open a List Report

Print Repor tList

Open a Detail Report